Handle payroll with ease

CareCentre.io offers flexible export options that work with payroll software used in UK care homes. Our system generates standardized CSV files that can be easily imported into your existing payroll system. We provide multiple export format options to ensure compatibility with different payroll software requirements. Our implementation team will help configure the export format to match your specific payroll system's import specifications, making the transfer of timesheet data quick and error-free.

Our payroll management system accommodates all standard pay period configurations, including weekly, bi-weekly, semi-monthly, and monthly cycles. You can also set up custom periods to match your specific requirements. Different staff groups can even be assigned different pay periods within the same system. The platform automatically adjusts timesheet data to align with your defined pay periods, making it easy to process payroll for different departments or staff types on different schedules.

Once payroll is processed, the system locks those timesheets to maintain data integrity. However, we understand that corrections are sometimes necessary. In these cases, CareCentre.io handles adjustments through a formal amendment process. Corrections are applied to the current pay period with clear references to the original entries. This approach ensures transparency, maintains a complete audit trail, and prevents retroactive changes that could disrupt financial records while still allowing necessary corrections to be made.

CareCentre.io is designed to handle the complex pay rules common in care homes. The system can be configured to automatically calculate different overtime rates, shift premiums, weekend differentials, bank holiday pay, sleep-in allowances, and other special payments. You can set up multiple pay rules based on shift types, roles, or individual staff members. The platform also handles statutory payments like sick pay and maternity pay, ensuring all calculations comply with current UK employment regulations.

Our customers report time savings of 60-80% compared to manual payroll processing. What typically takes 2-3 days of work per pay cycle can be reduced to just a few hours. This efficiency comes from automating timesheet generation, eliminating manual data entry, reducing errors that require correction, and streamlining the approval workflow. The system also significantly reduces the time spent answering staff queries about pay, as employees can view their own detailed timesheets and understand exactly how their hours were calculated.